Back up your data with these solutions

Today’s businesses rely heavily on data to run their day-to-day operations. They use it for everything from building client relationships to developing marketing strategies and so much more. But without data backups, businesses stand to suffer from major losses and even end up closing up for good should any natural or human-made disaster occur. With […]

Tips for safeguarding business data

You can’t afford to lose business data. It takes away the trust of your clients, leading to loss of revenue. Cybercriminals are here to stay, so it’s more important than ever to utilize tight security measures to keep your business data safe. Still, some hackers may have advanced cracking skills, or are really determined to […]

Back up your files with Apple Time Machine

There’s a popular belief that Macs are the most reliable computer brand because they are less likely to get viruses or crash often – but they do. And like any other computer, Macs aren’t invulnerable to coffee spills, theft, and crashes. When these happen, the Time Machine is your friend to restore your data. What […]

How to enjoy real cloud cost-savings

If you want to increase collaboration, productivity, and security all while keeping costs down, the cloud is the perfect solution. But if you’re not careful, hidden charges can creep up on your monthly bill, preventing you from truly reaping the benefits of the cloud. Fortunately, there are some things you can do to bring these […]

Is your business ready for hurricane season?

In late August 2017, Hurricane Harvey caused widespread power outages and floods across Texas and certain parts of Louisiana. Weeks later, Hurricane Irma hit the coast, affecting Florida, Georgia, and South Carolina businesses. Now, experts are saying there are more storms to come, which is why you need a good disaster recovery (DR) plan that […]

Google launches new Backup and Sync app

Employees don’t usually prioritize managing files and photos because they can be tedious and time-consuming. Those who have to deal with a high volume of files and photos across different devices often depend on the auto-sync functions of Google Drive or do manual backups on external drives or SD cards. With Google’s nifty new application, […]

Eight Questions to Ask Yourself about Disaster Recovery

One of the most dangerous yet common mistakes business owners make is assuming “it will never happen to me”. However, there are only two types of people: those who have had a data loss and those who are about to. What would happen to your business if you had a major data loss? The possibility is definitely there; this can’t be denied. Data loss disasters come in many forms, ranging from simple human errors to “acts of God” that cannot be controlled. However, you can control how you prepare for them. Here are eight questions you can ask yourself to test your disaster preparedness. First: Do we back up our data? It’s amazing how many small businesses do not have a backup system in place. It’s so easy to assume disaster won’t strike you. But data loss doesn’t always come from huge, cinema-worthy disasters. They can result from simple everyday errors – yet have huge disastrous results. Don’t let this be you. Do we back up all of our account information? Many small businesses tend to keep their accounts data on one employee’s PC, instead of the network which is on their backup schedule. But what if you lose your customer database? Be sure it’s included in the files to be backed up. Do we back up our email files? Ever wish you had that one email from a few months back, in which a customer gave you the “go ahead” – but now they’re refusing to pay for your work? These days, email is increasingly used as legal evidence of agreements or notices to proceed. If they’re included in your backup, you can easily pull up even deleted emails – received or sent. Is our Calendar and Contact information backed up? What if you came to work one morning and your online calendar and address book was gone? What appointments and communications would you miss, and at what cost? Most of the time, by default your Outlook Contact and Calendar files are stored on the individual PCs. Make sure these files are included in your backup set. Do we back up folders and files from each computer? In addition to important information that is stored in shared networks, think about the files that each of your employees create and use on their own hard drives. Spreadsheets, letters, memos, databases – wouldn’t it be a shame to lose all that work? Are we always saving our files to an area that will be backed up? Consider where each and every file your work on is being saved. Will it be included in your backups? Develop policies and educate your employees on where to save their work so it’s included in your backup schedule. Do we back up data frequently enough? This answer to this question is – how much work are you willing to risk? Say you complete an important contract on Tuesday morning, and an employee accidentally deletes it that afternoon. But you only run backups on Monday, Wednesday, and Friday. Bye-bye contract! A more frequent backup schedule would have saved the day. Do we know where our backups are and how to use them? If you use USB drives, external hard drives, or backup tapes for your backups, are you storing them offsite in a safe place? Even if your files are backed up to the cloud, do you know how to recover them in case of an emergency? Knowing your backup system and keeping it safe will ensure you can get back to business quickly and efficiently. Even if you already have a backup system in place, take a few moments to think about your specific business. If the unthinkable happened, exactly what data would you need to get back up and running? What could you not operate without? Once you identify these things, simply make sure they are included in your backup. Need help? We’re experts in guiding small businesses in setting up a backup system that meets their unique needs. Give us a call today to discuss the options available to keep your business data safe and sound.

Before Moving Your Business to The Cloud…

Before you entrust your sensitive data to a “cloud” service provider, make sure you weigh the risks with the benefits. “ Cloud computing ,” largely synonymous with Internet-based computing, has become a hot topic of discussion among many in the business community, with its promise of radically simplifying the access to, and use of, computing resources on demand. It’s no wonder then that it’s been small businesses, often without full-time IT resources of their own, that have been the first to adopt the concept. As a business owner, however, before you start moving critical data to the “cloud,” you’ll do well to bear in mind the risks that come with the computing model. First is security and privacy—ask how the service provider ensures the confidentiality and integrity of your data while in their care. Do they provide backups? Can you back up your data yourself? Are their security processes and procedures reviewed and vetted by a third party? Next is availability. Do they guarantee the uptime of their services—7 days a week, 24 hours a day? Do they provide a service level guarantee? Do they have processes in place to handle exceptional circumstances that can disrupt services, such as a natural disaster? Is support readily available to help in case you encounter any issues? Finally, there’s cost. While pay-as-you go can be attractive, the total cost over time can add up. It’s worth thinking two to three years out and considering the total cost versus alternatives. Asking these basic questions can go a long way in giving you peace of mind before you entrust your valuable data and core business systems to the care of others. If you’d like some help sorting all this out and making the best decision for your unique needs, give us a call.